HM Revenue and Customs (HMRC) has relaxed real-time information (RTI) reporting arrangements for small employers.
Employers with fewer than 50 employees will have until 5 October 2013, rather than 6 April 2013, to comply with the legislation.
Until the revised date, these employers will be able to send information to HMRC by the date of their regular payroll run, but no later than the end of the tax month (5th).
RTI legislation requires all employers, from April 2013, to begin to send pay-as-you-earn (PAYE) information to HMRC on, or before, the date the payment is made.
HMRC will continue to work with employer representatives during the summer to assess and understand the impact of RTI on the smallest organisations and consider whether it can make improvements to real-time reporting to address their concerns without compromising the benefits of RTI.
A spokesperson for HMRC said: “HMRC has listened closely to our stakeholders and we have adapted our plans.
“Evidence from our pilot is that reporting in real time works well for the majority – 90% of pilot employers report on or before the date of payment and most find it easier then they expected.
“We recognise that a minority of employers who pay weekly or more frequently and run payroll monthly may need a little longer to adjust to the new way of reporting, so we have introduced a temporary relaxation to the reporting for small businesses with 50 or less employees, which will allow them time to adjust and put new business processes in place.
“Employers using payroll software are encouraged to report on or before each payment as this will be easier.”
Nobody likes last minute changes, and this development perhaps hints at something of a panic at HMRC that many, many small firms still aren’t fully prepared for RTI.
However, this does seem the sensible course of action, because a tax system in meltdown come April is in nobody’s best interest, and no doubt many firms will now be breathing a sigh of relief. It will, though, now add another layer of confusion around a subject that is already as clear as mud to many SMEs.
“HMRC don’t have a great track record for communicating well with business; is this yet another example? The suggestion certainly is that awareness levels among SMEs in relation to RTI are nowhere near where they need to be.
Any organisation still unsure of what’s expected of them must seek help immediately from HMRC. They aren’t the enemy, and they are there to help firms become compliant.”
The CIPP supports this announcement and welcomes the opportunity to work with HMRC and DWP on how we can help SMEs adjust their processes to comply with RTI.
It is important to note that where payroll software is being used, it will create a file each time the payroll is run, so this relaxation is aimed at employers that do not utilise software, or perhaps are used to sending information in batches to an agent.
The CIPP encourages all employers to implement RTI where using payroll software and/or have processes in place already to submit information on or before the employees are paid.
This is a logical step that will ease the pressure in the short-term.
Voices from all corners of industry have raised their concerns about the massive administrative burden RTI will have on our small business sector, entrepreneurs, and start-ups. HMRC is clearly only too aware of these issues investing in a large advertising campaign just this month to bring RTI to the forefront of business owners’ minds. But is the issue simply that the tax system is already too complex?
It will be interesting to see what is learnt over the summer months, to see what other concessions the SME community need and if HMRC are willing to implement them into the long term strategy for RTI and universal credits.
WHAT BUGS ME ABOUT THIS IS HAVING TO PAY £250+ FOR SOFTWARE JUST SO THAT WE CAN CONNECT WITH A WEBSITE TO TELL HMRC HOW MUCH MONEY WE ARE SENDING THEM (WE HAVE 12 EMPLOYEES) UNLESS, OF COURSE, MY EMPLOYERS BECOME AMISH (OR SACK 3 OF US!)
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